Speaker Resources

NASIG 37th Annual Conference

June 5th - 8th, 2022 Baltimore, Maryland

Dates and Deadlines

January 14, 2022: Session proposals due

March 18, 2022: Memorandum of Understanding (MOU) due

May 15, 2022: Pre-recorded, captioned presentations sent to PPC Liaison

May 25, 2022: Last day to send in any slides or handouts you wish to share with attendees

July 31, 2022: Paper due to the NASIG conference proceedings editors

General Information

NASIG has a code of conduct for all conference participants.  NASIG’s version of a hybrid conference this year will consist of live-only sessions on site, along with a virtual conference option (with a lower-priced registration fee) where presentations can be viewed online by registered attendees – on-site attendees will be able to view both live and the virtual, unscheduled sessions. The only live-streamed sessions will be our key note (“Vision”) speakers. Since we’ve all spent the past almost two years watching videos or live streaming, we are trying to create a conference that focuses on the live experience, while making a virtual component for those who are unable to attend, and to provide further accessibility options.


It would be great if you could make sure your bio on SCHED is current and to use a picture of some sort (it doesn’t need to be of you - but it would be nice to see more than simply a name). You can do this either by logging into Sched to edit your profile or you can send this to your PPC contact.


Please leave space for captions at the bottom of your slide deck; we will be adding captions to all the recordings for accessibility. See an example here: NASIG webinar (around 11:50 in video) where the captioning slightly obscures the slide text.

Send your slides to either your Program Planning Committee (PPC) contact or to or add them to SCHED. We will make sure they are posted with links to the slides and session recordings. 

Pre-recorded Sessions - Required

All sessions will need to be pre-recorded to fulfill our hybrid conference requirements.  Please use a stable connection and preferably an external microphone for the recording. If possible, close the door to your room to avoid disturbances. Pre-recorded sessions will be uploaded to the NASIG YouTube account. Please send your pre-recorded session to your PPC Liaison.  

Conference Handouts/Presentation Materials

Please note, speakers are required to provide a final copy of any presentation slides for loading into the NASIG SlideShare account.

NASIG will be using a SlideShare account to allow for cloud storage of speakers presentations and to manage conference handouts. Attendees will be directed to the conference SlideShare page to download handouts and presentation materials. Speaker presentations and handouts are to be e-mailed to the Communications Committee (CC) at web@nasig.org for them to upload the materials to the NASIG Slideshare site. Speakers are encourage to submit their slides prior to the conference. If slide presentations are sent during the conference itself, CC will be uploading the presentations as quickly as possible. Slides should be submitted by May 25, 2022.

Though we are not requiring speakers to use this version of the presentations when you actually present, we strongly invite all to do so. For some guidelines in formatting a SlideShare presentation, please see the following:

Please particularly consider accessibility of your presentations, including color contrast and text size. Posting your presentation ahead of time is another way to make your presentation more accessible to all attendees. Please also be sure to properly credit any images and make your own rights clear. You may wish to add a Creative Commons license to increase its ability to be shared.

Send your presentation materials as attachments to web@nasig.org. In the body of the email, include the title of your presentation and the names of the presenters as well as any URLs if you are using a website instead of a document as your handout. In order to assist CC in organizing the presentations, please begin all presentation titles with "nasig2022".

Presenters may also upload their presentations to their own accounts, but CC needs a copy to place with our NASIG SlideShare to best keep them grouped together.

Your materials will be freely accessible to everyone; they will not be restricted to NASIG members and conference attendees. If you have questions, please contact CC at web@nasig.org.

Conference Proceedings 

All presentations at the conference will be included in the proceedings. When filling out your Memorandum of Understanding (due by March 18), you can choose to write your own paper for the proceedings or to have the proceedings editors assign a recorder who will write the paper in consultation with you. If you are not the only speaker for your session, please be sure to communicate with your co-presenters when deciding who will be writing the paper.

The conference proceedings will be published in The Serials Librarian (Taylor & Francis). A benefit of NASIG membership is unrestricted access to the most recent six months of proceedings. After six months, the NASIG proceedings become open access. Authors will be asked to sign a license to publish form. More information about authors rights can be found on the Taylor & Francis website.

The proceedings editors have developed Conference Proceedings Author Guidelines for your reference.

The deadline for submitting your paper is July 31st, 2022.

Memorandum of Understanding

All speakers are required to sign and return a copy of the NASIG Memorandum of Understanding (MOU) which you will receive via email from a member of the program planning committee (PPC). MOU's are due by March 18, 2022. If you have not received an MOU, please contact PPC at prog-plan@nasig.org.

Vision Session Speaker FAQ

Vision session speakers and presenters, please see FAQs.


The details of your compensation for speaking at NASIG was communicated in your proposal acceptance. If you have any further questions about compensation, please see our policy for Annual Conference and Continuing Education Events.

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