WORKING CALENDAR > AUGUST


August   

Board
  • Liaisons contact chairs to discuss budget, goals, etc.
President
  • Review and distribute the preliminary conference and preconference evaluation reports to PPC and CPC
  • Touch base with Board Liaison to Proceedings, Proceedings Editors, and publisher to ensure everything is on track
  • Late in the month, requests updates from liaisons/chairs about summer activities
  • Before the 20th of the month, provide ASA with a briefing covering key NASIG activities and developments, to be featured in the news section of the ASA website and in ASA News
  • Work with Past President, Treasurer, PPC chair(s) and CPC chair(s) to wrap up conference finances
  • Prepare President's column for Newsletter
Vice President
  • Follow up on site selection, arrange visit to final sites with Site Selection Coordinator
  • Touch base with PPC chair(s) regarding proposals
Past President
  • Send final evaluation tabulations to current and past Board members, past PPC, past CPC, and the Archivist
  • Send letters of appreciation to previous year's Board members, PPC, CPC, previous year's committee chairs and selected other members who contributed significantly to the organization during the past year
  • Work with President, Treasurer, PPC chair(s) and CPC chair(s) to wrap up conference finances
  • Begin process of identifying organizational sponsors for the next annual conference
  • Work with CC and CPC to get updated Organizational Sponsorship and Vendor Expo information posted
Secretary
  • Update NASIG Working Calendar
  • Keep track of any Board decisions made via board-l; these will be added to next minutes
Treasurer
  • Work with President, Past President, PPC chair(s) and CPC chair(s) to wrap up conference finances
  • Issue conference finances report to Past President, President, PPC chair(s) and CPC chair(s)
COMMITTEES
All committees
  • Review and revise schedules for coming year and communicate these to committee members and Board Liaisons
  • Begin to prepare reports for fall Executive Board meeting.
A&R
  • Send grants and awards publicity to designated journals and e-lists
CPC
  • Consult with PPC about conference schedule
  • Prepare annual report for President, Newsletter Editor-in-Chief, Board Liaison, and Archivist (due August 15)
  • Registrar should review registration system, deadlines and test system
  • CPC reviews possible special event options and makes proposals to the board 
  • Start drafting conference budget from shell of past year?s
  • Post to website area events, local information, logistics, airport transportation options
  • Assist in planning fall board meeting as needed
  • Post final board approved theme and logo to website
CEC
  • Begin planning Fall workshop(s)
D&D
  • Produce membership renewal/directory update form and mail first class by Aug. 31
EAC
  • Finalize conference and preconference evaluation reports and send to President
CC
  • Move previous year's conference website into conference archives and let CPC know that they can begin creating the coming year's conference website
Mentoring
  • Prepare annual report for President, Newsletter Editor-in-Chief, Board Liaison, and Archivist (due August 15)
Newsletter
  • Work on September issue
N&E
  • Review call for nominations form for accuracy (e.g. check to make sure that correct offices for current election year are noted) and get revised form mounted on NASIGWeb
Proceedings
  • Continue the editing process, referring to the Proceedings Editors' Manual as needed.
  • If necessary, enlist the aid of the Board Liaison and/or the PPC to obtain late papers.
PPC
  • Publicize First Call for Proposals and Program Ideas through CC/Marketing & Social Media Coordinator
  • Brainstorm program ideas and potential speakers
  • Contact potential Vision speakers
  • Begin planning conference schedule
  • Divide up committee responsibilities
  • Submit Newsletter article to Editor
  • Prepare annual report for President, Newsletter Editor-in-Chief, Board Liaison, and Archivist (due August 15)
  • Revise survey in Survey Monkey