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October |
| Board |
- Attend Fall Board meeting (scheduled for October or November)
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| President |
- Submit President's Corner (due Nov. 1)
- Chair Board meeting (may be held in November)
- Prepare call for Newsletter Editor-in-Chief and set up task force to review applications, IF editor will not be continuing another year (call to go in Dec. newsletter, Nov. 1 deadline)
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| Vice President |
- Coordinate final site selection report with Site Selection Coordinator
- Prep call for volunteer announcement for Dec. Newsletter (Nov. 1 deadline)
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| Secretary |
- Keep track of any Board decisions made via board-l; these will be added to next minutes
- Begin making arrangements for midwinter Board meeting
- Send a printout of the Board's packet of information to the Archives
- Update NASIG Working Calendar
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| COMMITTEES |
| All committees |
- Submit budget requests to Treasurer, President, and Board Liaison by Oct. 1
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| A&R |
- Send grant and award announcements and applications to Newsletter Editor-in-Chief for December issue (Nov. 1 deadline)
- Work with ECC to post grant and award announcements and applications to NASIG-L and NASIGWeb
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| CPC |
- Make committee assignments and communicate these to Board Liaison, Secretary, and President
- Co-chairs attend Fall Board meeting (scheduled for October or November)
- Continue work on draft of conference brochure
- Continue work on souvenir selection
- Post skeletal conference website and add details as they become available.
- Post conference website with any available conference information and add information as it is available
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| D&D |
- Send out renewals by Oct. 1 with Nov. 15 deadline; update database as renewals are received
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| Newsletter |
- Gather submissions for Dec. issue (Nov. 1 deadline)
- Editor attends Fall Board meeting (scheduled for October or November)
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| N&E |
- Close of solicitation for nominations (Oct. 15)
- Review nominees' qualifications
- Pre-screen nominations for obvious eliminations (e.g. members of N&Ewho agreed not to become candidates, absolutely no prior NASIG conference attendance or participation, etc. according to rating criteria)
- Check with D&D to insure that nominees are current members
- Check Bylaws Art. VII, Sect. 1 for compliance
- Contact nominees for position descriptions, candidate profile sheets, and resumes (due Nov. 15)
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| Proceedings |
- Complete the editing process
- Submit 2 paper copies of the manuscript, CD-ROMs containing the papers, front-matter, signed copyright forms, and the list of people who will receive complimentary copies of the Proceedings (this list is usually a spreadsheet containing names and full contact information). Send the manuscript by January 1. The earlier, the better
- Write a brief cover memo to Taylor & Francis indicating the content of the package you are sending them and any exceptional circumstances or problems with the manuscript. Taylor & Francis should also give you a cover letter checklist to fill out and send with the document. See Appendix F for examples
- Given that you will be dealing with approximately 500 pages of unnumbered manuscript, we suggest you take the manuscript to a professional print shop for copying unless you are proficient with photocopiers and have confidence in the capacity of your institution?s copiers
- Write a report for the NASIG Board?s Fall meeting. Your Board Liaison will request this from you; not sure of date. See Appendix H for sample reports, and use the Committee Report Template online at http://www.nasig.org/forms/index.htm
- Submit budget for next year?s Proceedings to board liaison, NASIG treasurer, and NASIG president (usually due on October 1). See Appendix G
- Send thank you letters or email to speakers and recorders. See Appendix B
- Work with Board Liaison to prepare call for Proceedings Editors and set up task force to review applications, IF editors will not be continuing another year (call to go out Nov. 1 with a due date of Dec. 1 for applications)
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| PPC |
- Distribute and vote on proposals and ideas from First Call for Proposals
- Write up and submit Second Call for Proposals (submission through NASIG Publicist)
- Submit Fall Board report
- Attend Fall Board meeting
- Finalize conference schedule
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