|
June/Conference |
| Board |
- Meets prior to conference
- Assists CPC in any way needed
- Writes formal thank you letters to assigned committee chairs and other volunteers as appropriate for service during past year
- Selects sites from Site Selection report for the Site Selection Coordinator to prepare full checklists and visit
|
| President |
- Chair Board meeting
- Assign Board member to make arrangements for Fall Board meeting
- At Conference: 1) Preside at conference opening; 2) Chair annual business meeting; 3) Preside at award ceremony; 4) Officially turn over care of organization to Vice President at closing
- Writes letters of appreciation to outgoing committee chairs and outgoing Board members/officers
|
| Past President |
- Give copy of President's manual to new Vice President
- Provide CPC designee with finalized list of sponsors & wrap-up any signage & recognition plans
- Provide president with information necessary to
recognize sponsors at the opening ceremony |
| Vice President |
- Close conference; is now the President!
|
| Secretary |
- Report selected business from June Board meeting at annual business meeting
- Take minutes at annual business meeting and send them and the Board meeting minutes to the Newsletter Editor-in-Chief after review process (Aug. 1 deadline)
- Keep track of any Board decisions made via board-l; these will be added to next minutes
- Update NASIG Working Calendar
|
| Treasurer |
- Meet with D&D chair to go over plans for renewals
- Treasurer (or new Treasurer, if applicable) meets with Vice President
- Touch base with CPC chair(s) in regard to closing conference finances
|
| COMMITTEES |
| All committees |
- Meet at conference in open session
- Chairs write thank you letters to committee members
|
| CPC |
- Set up schedule for registration/information desks
- Prepare conference packet
- Chair(s) meets with Board at Board meeting
- Coordinates all activities during conference
- With PPC and Proceedings Editors, organize and co-chair speakers' meeting
|
| D&D |
- Mail directory to membership June 1-15
|
| ECC |
- Update events calendar and links for online version of newsletter issue, when requested by Newsletter Editor-in-Chief
- Send a message to all committee chairs reminding them to review the content of their list archives to determine if any need to be retained when ECC purges the list archives in a few weeks.
|
| EAC |
- Work with PPC chair(s) to determine how speakers should request evaluation results so that this information can be included in thank you letters
|
| Newsletter |
- Prepare special annual committee reports issue
|
| Proceedings |
- Ask Taylor & Francis to send the .pdf version of the last year's conference Proceedings which should be published in May. They can either send it to one of the editors, or to the current Electronic Communications Committee (ECC) chair. Either way, notify the ECC chair that this document is coming. If it is being sent by email, make sure both accounts are large enough to handle files that size.
- Acknowledge receipt of papers. When receiving papers by email, we acknowledged receipt immediately upon opening the email and printing the paper.
- Optional: Create a Checklist as an organizational aid.
- Contact those who miss the deadline.
- Make backup copies of all files.
- Make photocopies of copyright forms. You may want to do this as they come in rather than waiting until you have them all.
- Ask newsletter editor for copies of all newsletter reports (for backup), or simply request Newsletter reports on an as-needed basis.
|
| PPC |
- Send thank you letters to speakers
- Send thank you letters to outgoing PPC members
- Main committee listserv is set up and tested with new members
- Chair(s) meets with Board at Board meeting
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