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May |
| President |
- Prepare agenda for June/Conference Board meeting
- Request/review accountant's summary report for previous year and distribute to Board
- Review and sign tax forms or ensure that Treasurer has done this
- Receive committees' annual reports
- Send agenda and packets for June/Conference Board meeting to Board members and new Board members
- Prepare agenda for business meeting and post to NASIG-L one month before conference
- Work with CPC and Treasurer to close registration
|
| Vice President |
- Send complete committee list and Board Liaison assignments to ECC to update NASIGNET
- Lead theme discussion for next conference
|
| Past President |
- Provide CPC designee with finalized list of sponsors & wrap-up any signage & recognition plans
Provide president with information necessary to
recognize sponsors at the opening ceremony |
| Secretary |
- Send list of Board members for next year to next year's Board
- Keep track of any Board decisions made via board-l; these will be added to next minutes
- Update NASIG Working Calendar
|
| Treasurer |
- Submit documentation to NASIG accountant for tax preparation
- Tax forms due: must be signed by President or self
- Prepare financial statement for conference packet and June/Conference Board meeting
- Work with CPC and President to close registration and see President and Vice President have summary
- Coordinate with CPC chair(s) to handle receipts from conference souvenirs
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| COMMITTEES |
| All committees |
- Send email copy of annual report to President, Newsletter Editor-in-Chief and Board Liaison, as well as a print copy to the Archivist, by May 1. If an additional report is needed to account for activities and discussion items after May 1, send it to the Board Liaison before the June/Conference Board meeting
|
| CPC |
- Work with President and Treasurer to close registration and send summary to President and Vice President
- Gather local information (restaurants, tour sites, churches)
- Prepare signage
- Send Proceedings Editors list of preconference and workshop attendees for selection of recorders (to be done as early in the month as possible)
- Work with PPC and Proceedings Editors to organize and co-chair speakers' meeting
- Sends information regarding registration size for workshops and concurrents to PPC
- Send PPC chair(s) list of workshop attendees for selection of introducers (to be done as early in the month as possible)
- Chair for NEXT YEAR'S CONFERENCE submits preliminary budget for June/Conference Board meeting (due May 15)
- Work with PPC to schedule rooms for networking nodes and user groups
- Work with Secretary to arrange display table for Professional Liaisons literature
- Coordinate with Treasurer to handle receipts from conference souvenirs
- Prepare documents for conference packet: 1) List of informal discussion groups - get information from PPC; 2) List of committee meetings; 3) List of Board members, current year and coming year - get information from President; 4) Call for nominations form - get from N&E
- Send information about committee meetings to NASIG-L
|
| D&D |
- Layout/desktop publish directory in early May
- Take directory to printer ASAP
- Print mailing labels for directory in mid-May
- Train new database coordinator, if necessary
|
| ECC |
- Update events calendar and links for online version of newsletter issue, when requested by Newsletter Editor-in-Chief
- Prepare program for Web Board Liaison orientation session at annual conference
|
| Newsletter |
- Publish May issue on NASIGWeb
|
| Proceedings |
AT THE CONFERENCE:
- Attend Speakers? Meeting. At the meeting, introduce yourselves, collect papers from vision and strategy session speakers (if they have them ready), and remind recorders and speakers about the deadline. Solicit questions.
- Attend the Business Meeting where you will be introduced. Offer to meet separately with speakers and recorders who did not attend the Speakers? Meeting.
- Attempt to meet each of the strategy session speakers.
AFTER THE CONFERENCE:
- Compile the list of people who will receive complimentary copies of the Proceedings and/or reprints (board, editors, PPC, vision and strategy session speakers, recorders, tactics session presenters, and NASIG Archivist). Send this list to Taylor & Francis with the manuscript. Be aware that there are sometimes discrepancies between the conference brochure and the actual Proceedings publication. [See p. 18, Complimentary Copy Distribution.]
- Ask Treasurer for details on how to pay for things for the Proceedings, such as copying or supplies. [See Financial Matters on p. 12 for more detail.]
- Make sure Taylor & Francis has the conference logo for the journal design
|
| PPC |
- Send out information to introducers
- Set speaker meeting agenda
- Send out reimbursement forms to speakers
- Distribute information on electronic handouts
- Final contact with speakers
- Submit Newsletter article to Editor
- Send Speaker Accountability Forms to committee
- Committee meets at Annual Conference
- Send information about informal discussion groups to NASIG-L
|
| Site Selection |
- Prepare report for President which narrows site selection to no more than six possible sites; Board will review this document at June/Conference Board meeting and new President will ask Site Selection Coordinator to complete the full checklists and visit sites along with Vice Presiden
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