|
February |
| Board |
- Contact committee chairs to share Board decisions from midwinter Board meeting and discuss action items
- Review officer descriptions in the directory/online and send to Vice-President by March 1
|
| President |
- Prepare President's Corner (due Mar. 1)
- Review minutes
- Follow up on action items from midwinter meeting
- Work with Vice President and Site Selection Coordinator to start site selection process for future conferences, if applicable
- If need to select new Newsletter Editor-in-Chief for next year, review applications with selection task force
|
| Vice President |
- Review minutes
- Remind liaisons to review committee charges with their chairs and submit any revised charges to the Vice President by Mar. 1
- Send revised committee charges to D&D by Mar. 8
|
| Past President |
- Review minutes
- Work with CPC designate to coordinate CPC budgetary needs to line-up amounts with costs incurred, develop signage, & recognition plan of known sponsors as well as get .gifs loaded on conference website
|
| Secretary |
- Prepare minutes from Board meeting, send first draft to President, Vice President and Past President to review; 2nd draft to Board for review and final copy to Newsletter Editor-in-Chief (May 1 deadline)
- Send key action items and due dates to Board list ASAP
- Remind President to appoint a search committee for the Archivist if needed
- Keep track of any Board decisions made via board-l; these will be added to next minutes
- Update NASIG Working Calendar
|
| COMMITTEES |
| All committees |
- Committee chairs review committee charges with liaisons; liaisons will submit revised charges to the Vice President by Mar. 1
|
| A&R |
- Send second letters, announcements and student grant application forms to deans of schools of library and information science and other contacts
|
| CPC |
- Mail brochure
- Post conference information on NASIG-L and other electronic discussion lists/newsletters
- Order souvenirs
|
| D&D |
- Notify President, Vice-President, Secretary, ECC that directory information is due May 1
- Receive revised committee charges from Vice President by Mar. 8
|
| ECC |
- Send updated copy of Welcome file for NASIG-L to chair of D&D Committee for use in PDF membership directory
|
| Newsletter |
- Prepare and mail March issue
- Prepare, mount, and index files for NASIGWeb
|
| N&E |
- Mail ballot to members; deadline for return: Mar. 1
|
| Proceedings |
- Send a file copy of the revised Editors? manual to the Board Liaison, the NASIG president, the new editors, and Laura Sonnie at Taylor & Francis. The Board will review and notify the editors if further changes need to be made. Send a final file copy to the ECC chair to load on the NASIG Web site, and notify interested parties of its availability online
-
- Create draft announcements for pre-conference, vision, and tactics session recorders (use the examples included in this manual; revise as needed)
- Contact the Newsletter Editor to see if you can make the deadline to publish a call for recorders in the March and/or May NASIG Newsletter. See Appendix A for sample advertisements for each position. NOTE: Deadlines in 2006 are Feb. 1 for March issue and March 23 for May issue
- Review and edit previous year's Proceedings page proofs from Taylor & Francis. Note: Few substantive changes can be made at this point. You look for obvious errors, typos, incorrectly spelled names of speakers and recorders and you review the editing suggestions made by the Taylor & Francis copy editor. There is a short turnaround time for this review. You?ll need to do it within a week or two.
- Return page proofs to Taylor & Francis
- Contact Taylor & Francis about a site visit. See Appendix E for Taylor & Francis contact information
|
| PPC |
- Send out Call for Posters
- Write up call for Informal Discussion Groups and User Group Lunches and discuss Guidelines
- Establish deadlines for handouts with CPC
- Confirm all reimbursement information with speakers
- Test the online registration system
- Write up registration instructions
- Submit hotel information to whoever will be handling hotel arrangements (check with Board liaison)
- Send registration reimbursement information to Registrar
- Send Treasurer reimbursement information for all speakers
- Submit Newsletter article to Editor
|
