Contact committee chairs to share Board decisions from midwinter Board meeting and discuss action items
Review officer descriptions in the directory/online and send to Vice-President by Mar. 1
President
Prepare President's Corner (due Mar. 1)
Review minutes
Follow up on action items from midwinter meeting & hold board phone call as necessary
Work with Vice President and Site Selection Coordinator to start site selection process for future conferences, if applicable
Before the 20th of the month, provide ASA with a briefing covering key NASIG activities and developments, to be featured in the news section of the ASA website and in ASA News
Vice President
Review minutes
Remind liaisons to review committee charges with their chairs and submit any revised charges to the Vice President by Mar. 1
Send revised committee charges to D&D by Mar. 8
Past President
Review minutes
Work with CPC designate to coordinate CPC budgetary needs to line-up amounts with costs incurred, develop signage, & recognition plan of known sponsors as well as get .gifs loaded on conference website
Secretary
Prepare minutes from Board meeting, send first draft to President, Vice President and Past President to review; 2nd draft to Board for review and final copy to Newsletter Editor-in-Chief (May 1 deadline)
Send key action items and due dates to Board list ASAP
Remind President to appoint a search committee for the Archivist if needed
Keep track of any Board decisions made via board-l; these will be added to next minutes
Update NASIG Working Calendar
Conference Coordinator
Issue RFP for next conference location
COMMITTEES
All committees
Committee chairs review committee charges with liaisons; liaisons will submit revised charges to the Vice President by Mar. 1
A&R
Send second letters, announcements and student grant application forms to deans of schools of library and information science and other contacts
CPC
Post conference information on NASIG-L and other electronic discussion lists/newsletters
Work with Past President on Vendor Expo and Sponsorship logistics and website needs
Work with PPC, President and A&R to verify list of NASIG paid rooms for conference
Review Opening Session logistics with President and A&R
Confirm off site logistics for any special events
Supply weekly registration reports to the board on conference registrations and hotel registrations
Obtain list of award winners from A&R for Registrar
D&D
Notify President, Vice-President, Secretary, ECC that directory information is due May 1
Receive revised committee charges from Vice President by Mar. 8
ECC
Review web editing rights for CPC and PPC to make sure that the appropraite committee members can update the conference website
Invite CPC and PPC co-chairs to act as editors of the NASIG blog
Newsletter
Work on March issue
N&E
Slate finalized, announced to general NASIG membership Call for petition candidates Feb. 2 Petitions due no later than midnight , cst. Feb. 17
Electronic ballot will be available and online voting begins on Feb. 18; Email blast sent to membership; Candidate profile and information mounted on NASIG web
Proceedings
Incoming editor(s) are selected, under the direction of the Board Liaison
Send copies of copyright forms to NASIG Archivist.
Review proofs when sent from Taylor & Francis (dates may vary). Compile list of corrections for publisher
Review and revise Proceedings Editors' Manual. Send to Board Liaison for approval and post new version to committee website
PPC
Send out Call for Posters
Write up call for Informal Discussion Groups and User Group Lunches and discuss Guidelines
Establish deadlines for handouts with CPC
Confirm all reimbursement information with speakers
Test the online registration system
Write up registration instructions
Submit hotel information to whoever will be handling hotel arrangements (check with Board liaison)
Send registration reimbursement information to Registrar
Send Treasurer reimbursement information for all speakers
